KEYAI ORCHESTRATOR
Execution layer for AI-powered business automation
AI workflow automation platform to orchestrate your website, CRM, marketing and operations
KeyAI Orchestrator is an AI workflow orchestration platform that connects your website, CRM, marketing, operations and data sources across web, chat, voice, email, SMS, social and internal tools, so you capture more qualified leads, respond faster, and reduce manual admin across teams.
1. Install smart capture
AI forms & chat capture every lead, every time.
2. Orchestrate automations
Reusable automation patterns handle qualification, follow-up and booking.
3. Measure & optimise
Dashboards show conversions, retention and performance in one place.
Automation Patterns — Recombinate & Scale
KeyAI Orchestrator is built around reusable automation patterns that can be combined and customised per industry — not rigid templates. (Source: AI reference / docs.)
Smart Website Lead Capture
- Book more calls 24/7: AI forms + chat capture convert visitors into booked calls and quotes.
- Reduce time-to-contact: instant estimates and automated call handling improve lead-to-booking speed.
Turn anonymous visitors into qualified leads using AI-driven forms, instant estimates, and chat or voice capture — all routed and scored automatically.
Customer Loyalty, Memberships & Mobile App Experience
- Mobile App for Customers & Employees: A shared mobile app improves onboarding, communication and engagement — giving customers easy access to memberships and rewards, and employees clear visibility into customer activity and actions.
- Automated Loyalty & Personalised Rewards: Increase retention and upsells with automated membership programs, reward tiers and personalised incentives that adapt to customer behaviour.
- Predictable Recurring Revenue & Retention Insights: Automate renewals, reminders and re-engagement flows while tracking what actually retains customers and reduces churn.
Create connected membership and loyalty experiences that run automatically across mobile, messaging and backend workflows — improving communication, retention and lifetime value.
AI Content Generation & Social Scheduling
- Always-on content: generate workflows, funnels and branded posts automatically for campaigns.
- Save time: schedule across channels and free marketing teams to focus on creative strategy.
A content engine that produces and schedules posts, creatives and captions aligned to your playbooks and campaigns.
Paid Ads, Funnel Automation & Conversion Intelligence
- Unified Ad Manager (Facebook, Instagram & Google): Launch, manage and optimise ad campaigns directly inside the platform, with campaigns connected to landing pages and funnels from day one.
- Conversion API (CAPI) & Deep Funnel Optimisation: Send real conversion signals — bookings, sales and qualified leads — back to Facebook and Google to train their algorithms beyond clicks and impressions.
- Automated Funnels with Clear ROI Metrics: Automatically move leads from ad → landing → follow-up → close, while tracking true performance with simplified metrics like CPL, CPC and revenue impact.
Run ads that don’t just generate clicks — connect campaigns to funnels, recover abandoned leads and measure what actually drives pipeline and revenue.
Local Search, SEO & AI Visibility Optimisation
- GBP & Local Listings Optimisation: Automatically optimise Google Business Profile and key local directories to dominate local discovery across maps, search and AI results.
- AI-Driven Review Requests for Google & FB: Automatically request and manage customer reviews across Google and Facebook to increase 5-star ratings, trust and local ranking signals.
- SEO & AI Visibility: Improve search, local SEO and AI visibility while converting discovery into leads with intent-driven messaging and instant enquiry capture.
Improve where customers find you locally — GBP, directories, maps and AI search — and connect visibility directly to reviews, trust and lead generation.
AI Virtual Advisor — Chat & Voice
- 24/7 qualification: AI handles FAQs, books appointments and routes urgent enquiries.
- Consistent experience: same logic across web chat, voice and messaging reduces human error.
A single virtual assistant layer that answers calls, chats and messages, passes qualified leads into workflows and logs interactions centrally.
Built for your industry — see below use cases
Industry logic is layered on top of shared automation patterns so you can scale best practices across teams and brands. KeyAI Orchestrator is a flexible enablement platform providing execution, orchestration and AI-driven workflows — not isolated tools.
Property Management
• Tenant enquiries auto-qualified via Smart Website Lead Capture.
• Inspection follow-ups & lease renewals automated using Deferred Opportunity Recapture & Loyalty patterns.
• Outcome: faster inspection bookings, fewer vacancies.
• Inspection follow-ups & lease renewals automated using Deferred Opportunity Recapture & Loyalty patterns.
• Outcome: faster inspection bookings, fewer vacancies.
Legal
• Consultation booking & intake via Smart Lead Capture.
• Proposal follow-ups & abandoned quote recovery (Paid Ads & Funnel Automation).
• Outcome: increased retained clients and recovered revenue.
• Proposal follow-ups & abandoned quote recovery (Paid Ads & Funnel Automation).
• Outcome: increased retained clients and recovered revenue.
Construction / Builders
• Generative scheduling to optimize labor, equipment & material allocation.
• Predict delay alerts and supplier coordination using custom workflows.
• Outcome: lower downtime and clearer project delivery forecasts.
• Predict delay alerts and supplier coordination using custom workflows.
• Outcome: lower downtime and clearer project delivery forecasts.
Tourism & Hospitality
• Booking capture + automated review requests post-stay (Post-service Reviews).
• Repeat guest campaigns and membership upsells (Loyalty & Membership Programs).
• Outcome: higher average repeat stays and stronger reviews.
• Repeat guest campaigns and membership upsells (Loyalty & Membership Programs).
• Outcome: higher average repeat stays and stronger reviews.
Small wins, fast
Property manager
Automated inspection booking increased booked slots by 32% and slashed follow-up time by 70%.
Law firm
Abandoned proposal recovery recovered 18% of sent proposals into billed work within 6 weeks.
SaaS marketer
End-to-end ad automation improved trial-to-paid by 22% and reduced CAC through better tracking.
Plans that scale with your business
Monthly
Annual (Save up to 20%)
14 Days Free trial
Starter
$77/mo
- Website Hosting & Builder + QR Code
- CRM (Contacts + Lead Tracking)
- Lead Pipeline – Basic
- Unified Inbox (SMS, Email, Messenger)
- Email Marketing
- Calendar & Appointment Booking
- Invoicing, Payments & Documents
- File & Photo Storage
- Project Notes (Basic)
- Analytics Dashboard
- Team Access – 1 User
14 Days Free trial
Growth
$159/mo
- Everything in Starter
- CRM – Advanced
- Lead Pipeline – Full Customisation
- Missed Call Text-Back
- AI Chatbot (Website Lead Capture)
- AI Voice Assistant (Answers Calls)
- AI Content Generation
- Google Business Profile Chat Integration
- Review Management – Automated Sequences
- Email Marketing – Automated
- SMS Marketing
- Custom Automations & Workflows
- Mobile App Access
- Reporting (Ads, Audit, Custom)
- Team Access – Up to 3 Users
14 Days Free trial
Pro
$222/mo
- Everything in Growth
- Lead Pipeline – Multi-Pipeline & Advanced Stages
- Unified Inbox + Team Assignment
- AI Chatbot & Voice – Advanced (Workflows)
- Advanced Reputation Suite
- Email Marketing – Advanced + Templates
- SMS Marketing – High Volume
- Advanced AI Automations & Workflows
- Project Management (Job Status Pipeline)
- Google Ads + Facebook Ads Tools (Enabled)
- Advanced Analytics Dashboard
- Social Media Scheduler
- Memberships (Client Portal, Courses, Community)
- WhatsApp Integration
- Slack, E-commerce & Shipping Integrations
- Unlimited Team Members
Free 7-day AI Automation Blueprint
Claim a tailored workflow map for your industry — delivered in 24 hours. Uses Smart Website Lead Capture for instant collection.
Frequently asked questions
How long to set up?
Basic capture + automations can be live in 48–72 hours. Full industry playbooks typically take 1–3 weeks depending on integrations.
Integrations & data security
KeyAI Orchestrator integrates with CRMs, booking engines, GBP and common tools. Data is centralised; we support secure API connections and role-based access.
Do you replace existing software?
No — KeyAI Orchestrator is an enablement layer that orchestrates and augments your stack while reducing manual handoffs.
Risk reversal
7-day free trial + implementation support. If we don’t deliver measurable improvement in 30 days (mutually agreed KPI), we’ll escalate to a tailored remediation plan.
Ready to turn ops into growth?
Start with a free blueprint or book a 30-minute strategy session.